The Corporate Billing and Collections Manager will play a crucial role in overseeing and managing the end-to-end customer billing and collections process, ensuring timely and accurate invoicing, recognition of revenue in accordance with GAAP, and managing outstanding receivables. This role involves contract review and set-up, issuance of customer invoices, managing collections, and regular reporting and analytics. The Corporate Billing and Collections Manager will report directly to the Assistant Controller and will collaborate closely with the Corporate Accounting, Client Accounting, and Charter Sales, as well as the Corporate Controller and the CFO.

• Supervise Solairus Corporate Billing Specialists and review Managed Services revenue and billing including but not limited to:

• Contract Review & Set-up
  
  • Ensure customer contract information is correctly entered into the Company’s systems
  • Review customer contracts for irregular or special terms
  • Ensure contracts are in accordance with the Company’s policies

• Billing & Invoicing
  
  • Review quotes to customers for Charter trips
  • Supervise the accurate and timely preparation and issuance of customer invoices
  • Oversee the managed aircraft billing including but not limited to monthly service fees, recurring training and start up fees

• Revenue Recognition
  
  • Ensure compliance with relevant accounting standards, including:
  • Five steps of revenue recognition (ASC 606)
  • Contract liabilities (ASC 606)
  • Allowance for credit losses (ASC 326)
  • Review the classification of revenue in accordance with the Company’s lines of business

• Collections Management
  
  • Manage collections activities, ensuring the timely collection of receivables.
  • Manage collections of prepayments for Charter trips.
  • Develop and execute strategies to reduce aged receivables, including follow-up on accounts.
  • Coordinate with relevant departments to resolve disputes and issues impacting payment

• Reporting & Analytics
  
  • Monitor and report on key metrics such as Days Sales Outstanding, aging, write-offs, and collection trends
  • Assist in the preparation of the allowance for credit losses
  • Provide monthly financial reporting for revenue, expenses, and margins

• Team Leadership
  
  • Foster a collaborative and high-performance work environment fostering a culture of excellence, continuous improvement, and professional growth
  • Facilitate regular communications and team meetings with established agendas
  • Provides vision, leadership and guidance to direct reports and departmental staff; coaches and mentors direct reports to ensure an energized, motivating work environment

• Process Improvement
  
  • Identify opportunities for process enhancements and efficiency improvements
  • Implement best practices in accounting and financial operations

• Internal Controls
  
  • Prepare and review key internal control procedures
  • Ensure compliance with company policies and procedures

• Collaboration
  
  • Partner with Corporate, Client, and Charter Accounting to ensure best practices, adherence to deadlines and data accuracy.

• Education
  
  • Bachelor’s degree (or equivalent experience) in accounting, finance, or related field

• Experience
  
  • Minimum of 5 years Revenue accounting related experience
  • Previous experience in a leadership or supervisory capacity

• Technical Skills
  
  • Proficient in financial software packages and ERP systems. Experience with Oracle Fusion or similar accounting platform preferred
  • Advanced knowledge of Microsoft Excel and other relevant tools required.

• Analytical Skills
  
  • Strong analytical and critical thinking skills
  • Attention to detail with a high degree of accuracy in work products

• Leadership Abilities
  
  • People oriented / approachable / friendly
  • Proven ability to lead and motivate a team
  • Able to provide feedback and coaching to team members

• Adaptability
  
  • Ability to adapt to changing priorities and work in a dynamic environment
  • Willingness to take on new challenges and responsibilities
  • Strong ability to multi-task

• Ethical Conduct
  
  • Commitment to ethical standards and confidentiality
  • Driven to do the right thing and uphold a high level of integrity in financial operations
  • Courage to share ideas / issues on a timely basis and drive for solutions.